Maintenance Clerk Level 1

The Maintenance/Reliability Scheduler is responsible for developing, maintaining, and optimizing the daily and weekly maintenance schedules for the OSB mill. This role ensures planned work is scheduled effectively, resources are allocated efficiently, and maintenance activities are coordinated with production to maximize equipment reliability and mill uptime. Safety is the highest priority, and this position plays a key role in ensuring all scheduled work is performed in a safe, compliant, and organized manner.

West Fraser is a Drug-Free Workplace.  This position is a “Safety-sensitive position” per the definition of MN Statutes, meaning: “a job in which impairment caused by drug, alcohol or cannabis usage would threaten the health or safety of any person.”

Our highly competitive compensation package and outstanding benefits include:

• Competitive pay range $38.66 – 40.85 per hour. 
• Benefits starting Day 1
• On-the-job training and a
• A culture that strongly believes in promoting from within
• Medical
• Dental
• Vision
• 401k with company match
• Parental Leave
• Employee Stock Purchase Plan 
• Life Insurance
• Disability Insurance
• Paid vacations and holidays

WHAT WILL YOU DO:

Safety & Compliance

• Ensure all scheduled work complies with West Fraser safety standards, OSHA regulations, and site-specific procedures.
• Incorporate safety requirements into the scheduling process, including lockout/tagout, hot work, confined space permits, and contractor safety orientation.
• Actively participate in safety meetings and reinforce a strong safety culture across maintenance and production teams.

Scheduling & Coordination

• Develop and publish weekly maintenance schedules based on priority work orders, preventive maintenance plans, and production requirements.
• Coordinate with Maintenance Planners, Supervisors, and Production to align schedules with available labor, equipment access, and downtime opportunities.
• Adjust schedules to accommodate emergency repairs or operational changes while maintaining focus on safety and reliability goals.
• Other duties as assigned.

Resource Management

• Assign work to appropriate trades and crews based on skill, availability, and workload balance.
• Monitor labor utilization and ensure scheduling promotes efficient and safe use of resources.
• Work with contractors and vendors to schedule outside services in compliance with mill safety standards.

Reliability Focus

• Ensure preventive and predictive maintenance tasks are scheduled and executed on time.
• Support reliability initiatives by incorporating vibration, lubrication, inspection, and condition-monitoring tasks into schedules.
• Track schedule compliance and follow up on completed work to support safe, reliable operations.

Clerking & Job Close-Out

• Review completed work orders and ensured all required information (labor hours, parts used, permits closed, safety notes, completion codes) is accurately recorded in the CMMS.
• Validate that feedback from maintenance crews and supervisors is documented for continuous improvement.
• Update backlog and scheduling records based on completed work to maintain accurate reporting.
• Generate reports on schedule compliance, job completion status, and outstanding issues.

Communication

• Act as a central point of contact between Maintenance, Reliability, and Production for all scheduling activities.
• Facilitate daily and weekly scheduling meetings, ensuring safety-critical work is clearly communicated and prioritized.
• Provide timely communication of schedule changes to all stakeholders.

Systems & Reporting

• Utilize the CMMS (Computerized Maintenance Management System) to generate schedules, update work orders, track progress, and close jobs.
• Maintain accurate records of scheduled vs. completed work, schedule compliance, and safety-related tasks.
• Provide reports to the Reliability Manager on schedule effectiveness, safety performance, and backlog management.

QUALIFICATIONS

Education & Experience

• Technical diploma or degree in Mechanical/Electrical/Industrial Maintenance, Reliability, or related field preferred.
• Minimum 3–5 years’ experience in industrial maintenance, reliability, or planning/scheduling roles (OSB, pulp & paper, or heavy manufacturing preferred).

Skills & Competencies

• Strong knowledge of maintenance practices, preventive/predictive strategies, and reliability principles.
• Commitment to safety-first principles in all aspects of maintenance scheduling.
• Proficiency with CMMS systems (experience with Ivara, or similar preferred).
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Effective communicator with ability to work across departments and with all levels of the organization.
• Analytical mindset with ability to track performance and drive improvements.
• Reliability-centered approach
• Accuracy in clerking and record-keeping
• Problem-solving and decision-making
• Time management and adaptability

Work Environment

• Industrial OSB mill setting requiring close coordination with operations and maintenance teams.
• Regular exposure to production floor environment, including noise, dust, and equipment in operation.
• Primarily office-based role with daily presence on the mill floor to coordinate with crews and ensure safe execution and proper close out and scheduled work.

Knowledge:

• Preferred Millwright, Reliability or Electrical Trade experience.
• Preventative maintenance program training experience.
• At least 3-5 years of experience in the trade in an industrial plant, preferably in a planning role at an OSB plant.
• Excellent computer skills including MS Office software.

Minimum qualifications you will need:

• Eligible to legally work in the United States

• High School diploma or equivalent education

• Standard working hours for this position are Monday - Friday. Working hours may be adjusted as necessary to meet business needs or at the direction of the supervisor.

• Ability to work as part of a team and deliver value to the team
• Willingness and ability to cross-train to learn new jobs and skills
• Consistent, predictable attendance

• Must be able to pass a post-offer pre-employment physical, drug screen and criminal background check

APPLY:

If you are ready to build your career in a company that thrives on growth, a safe work environment, rewarding work, challenge, and opportunity, come build your career with us at West Fraser: www.westfraser.com

West Fraser is a diversified North American wood products company producing southern yellow pine lumber and wood chips across the Southern US and Western Canada. We are the largest lumber producer in North America!

Our employees operate in a culture that values safety first and rewards hard work. We recognize and support our team culture and focus on growing our team by promoting from within – many of our employees have built their careers with us. West Fraser is a growing company that believes strongly in promoting from within and prides ourself on providing a challenging environment with continuous development. The successful candidate should be interested in future growth opportunities within the company.

We thank all candidates for their interest. Please apply through our online application process as resumes will not be accepted at the site. No phone inquiries, please.

West Fraser believes inclusive, diverse teams build a more vibrant workforce, safer operations, and a stronger company overall. We strive to create workplaces and leadership teams that are reflective of the diverse communities we are a part of. We will not discriminate against any applicant for employment on the basis of race, gender, national origin, or any other protected legal characteristic.

West Fraser is an Equal Opportunity Employer M/F/V/D & Drug-Free Workplace.